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Efficiency Archive

Saturday

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February 2014

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COMMENTS

Printing to PDF in Google Chrome

Written by , Posted in Business Tools, Efficiency, Internet Hacks

PRINTING TO PDF IN GOOGLE CHROME:

In Google Chrome, you can print to PDF any web pages or emails you need to send, such as online reports, CarFax, Autochecks, Background Checks, etc.  It’s the same as printing something from your printer and then scanning it, attaching it to an email, and sending it to your client. This way is much cleaner and looks more professional, not to mention it makes it easier for clients to read your attachments.

TO PRINT TO PDF:

1. Right click on the page and select “Print” - OR - CTRL + P (shortcut to print)

2. The print dialogue box will open up and on the left you can select your printer. Click the dropdown box and select “SAVE AS PDF”

PDF

 

3. Once you click save, it will ask where you want to save it. The desktop is always an easy place to retrieve your PDF. Be sure to save it with a file name that you can locate easily (“2012 Subaru WRX Carfax”).

4. Attach to your email and send away.

Saturday

1

February 2014

0

COMMENTS

Password Formula

Written by , Posted in Business Tools, Efficiency, Life Hacks

I started keeping a password list on my phone, which eventually turned into a spreadsheet.  But sometimes locating and pulling up the excel file would take as much time as just resetting the password through email. So this is what led me to come up with a way to save passwords for every site, each one unique and hard to guess, and required virtually no memorization. 

Here are your password options:

Memorize a unique password for every website.  TOO HARD

Use the same password for every site:  TOO RISKY IF I WAS HACKED

Reset my unknown password every time I want to login: TOO TIME CONSUMING

 

So here is what it is based on:

Every website is made up of some combination of letters and/or numbers.  For example, facebook.com, or imagestudios360.com.

 

THE PROBLEM:

Each website has different security rules for your passwords.  Some let you do whatever you want, some require at least one number and one special character, some require a capital letter, etc.

THE SOLUTION:

I broke down my formula into separate “rules”.  This is where you will create a way to form a unique password for each website. The rules described below will not change for any website, so the only thing you will need to remember is the rules themselves.

(For simplicity sakes we will use facebook.com as an example)

Rule #1: DETERMINE A NUMBER: Your password should not only contain letters, but numbers in it as well to satisfy the requirements for higher security websites. Since each website has letters and/or numbers in it, each character will be “counted” and will be the “number” used in my password.  For example, facebook.com has 8 letters in it (you could also count the extension, so if you did facebook.com, your character count would be 11).  Either way is fine, just decide on what your rule will be, and stick to it.

 

Here are some more examples of counting characters (leaving off the extension) for your password:

Gmail.com – 5 characters

Instagram.com – 9 characters

Wellsfargo.com – 10 characters

So RULE #1 – character count, will be the first part of your password.  Facebook.com = 8

 

RULE #2: Choose the starting or ending letter in your extension, and capitalize it. 

For example, if the website is facebook.com, you could choose the ending letter (or starting letter) as part of your formula. For this example we will choose the last letter in the domain, which is “K”, and it will be capitalized.

So far, our password is looking like:

Facebook.com = 8K

 

RULE #3: Take the first two letters of the domain, and then the last two letters of the domain in reverse.

Facebook.com = fa (first two) and ko (last two), and together rule #3 = fako

Our password now looks like this:

Facebook.com = 8Kfako

 

 

RULE #4: Choose a special character

Choose a special character to use at the end of your new password formula (% $ # @ & *) – you choose whatever character you want, just be sure to use the same character every time. Lets use $ as our special character.

Our password now looks like this:

Facebook.com = 8Kfako$

(Note:  some sites do not allow special characters.  What I’ve done is make sure that all my passwords were set with my formula, and for those sites that don’t allow it you can leave it off.  When you go to login and get an error message, the first thing you should then do it leave off the special character and try again.  This way you have a fail safe way to ensure you know your password every time).

 

EX: facebook.com = 8Kfako$

 

VOILA –  You know have a unique password that works with every website, every time.  Never again do you have to memorize any passwords (other than your rules which you define).

You can play around with your rules to make your own unique password formula (which is recommended since everyone is reading the same rules here).  Here are some other ways to make unique rules up:

Counting vowels as your first number in your password

Counting the consonants in the URL as the first number in your password

Using a special character as the first part of your password instead of the last

 

Using the last 3 of the website name instead of the last 2 (this will make it longer, but more secure).  Note: Website such as do.com and aol.com can still be done, just keep counting the letters: For example, if you’re counting 3 letters instead of 2, do.com becomes “dod” if you are counting forward, and “odo” if you are counting backwards.  If your password rule is counting 5 characters it would still work on short websites if you keep counting the characters.  With 5 characters do.com then becomes “dodod” and backwards it is “ododo”.

 

Mix up the order of the rules:

Capitalize the last letter of the website – EX: facebook.com = “K”

Capitalize the first letter of the website – EX: facebook.com = “F”

Capitalize the last letter of the extension – EX: facebook.com = “M”

Get creative and spend a few minutes coming up with your own password formula  – just remember to change every password you have so you can rely on this formula every time.  I recommend making note to change passwords as you go, so you know when you encounter a website that you can’t get into you can reset the password with this new formula so over time you will eventually have a whole new password repertoire.